Health and safety

Subsections below: Accidents and first aid, Alcohol and substance misuse, Causes for concern, Building maintenance, Cleaning, Fire, Physical and mental health, Security, Sickness absence and Smoking

IoE Policy	Unit Policy Reviewed: 06/08/10	Admin procedure Reviewed: 306/08/10	Staff procedure Reviewed: 06/08/10
HEALTH AND SAFETY: GENERAL The IoE website contains information on the Institute’s Health and Safety policies and procedures, as well as their Safety and Security Committee (including membership, agendas, and minutes).	HEALTH AND SAFETY: GENERAL The Unit’s Health and Safety Policy is available here. This outlines procedures for first aid, accidents, fire evacuation and security. NEEDS UPDATING	HEALTH AND SAFETY: GENERAL	HEALTH AND SAFETY: GENERAL See IoE and Unit Policy
ACCIDENTS AND FIRST AID The list of qualified first aiders at the Institute is available here (via the IoE website).	ACCIDENTS AND FIRST AID	ACCIDENTS AND FIRST AID	ACCIDENTS AND FIRST AID There is a first aid box in the hall of 18 Woburn Square on the ground floor and in the basement kitchen of 10 Woburn Square. The First Aiders for SSRU and around the Institute are listed by the first aid boxes in both houses. Further medical help can be accessed via the A&E Department at University College Hospital. In an emergency staff should call 5555 and the IoE desk will contact emergency services. If in any doubt staff must not hesitate to call 999 directly. All accidents that take place at work or while on Unit business should be recorded in the Accident Book in 18 WS.
ALCOHOL AND SUBSTANCE MISUSE The IoE intranet contains a document outlining the policy on Alcohol and Substance Misuse	ALCOHOL AND SUBSTANCE MISUSE See IoE Policy	ALCOHOL AND SUBSTANCE MISUSE See IoE Policy	ALCOHOL AND SUBSTANCE MISUSE See IoE Policy
CAUSES FOR CONCERN	CAUSES FOR CONCERN The Unit follows IoE policy regarding health and safety issues.	CAUSES FOR CONCERN If a staff member raises an issue of concern, they should fill out the Cause for Concern form. Hard copies available in the lobby of 18WS. Instructions for dealing with these forms are available via the Unit Administrative Officer.	CAUSES FOR CONCERN If staff have any concerns about any health and safety issues (including building maintenance) they should complete the Cause for Concern form, available from the lobby of 18WS, by the first aid box. The completed form should be handed to the Unit Administrative Officer who will ensure it is passed on to the appropriate IoE department.
BUILDING MAINTENANCE Information about IoE’s building maintenance programme is available from the IoE website. You will need to enter your IoE user name and password to access this document.	BUILDING MAINTENANCE Unit policy is to ensure that all issues regarding building maintenance are dealt with quickly, particularly where health and safety is concerned.	BUILDING MAINTENANCE Procedures re who to contact are available via the Unit Administrative Officer.	BUILDING MAINTENANCE See staff procedure for Causes for Concern.
CLEANING The IoE aims to provide a clean environment in which staff can work. Cleaners are in the Unit late every other weekday evening or early morning, and rooms are cleaned on a regular basis. Initial Health Care will come and collect the sanitary bins once a month (usually the first week of the month).	CLEANING See IoE Policy	CLEANING Information about ordering washing up liquid, soap, toilet paper etc and dealing with sanitary bins is available via the Unit Administrative Officer.	CLEANING Standard office cleaning includes emptying bins and vacuuming rooms – staff are asked to keep their own desks and PCs clean. If you have a problem with any aspect of cleaning or bins not being emptied, please inform the Unit Administrative Officer.
FIRE IoE's evacuation procedure is available here See IoE Health and safety policy.	FIRE All staff should know the evacuation procedure in case of fire and must follow this procedure during a drill or a real fire. We have a list of fire marshals at the entrance of both 10 and 18 Woburn square. All staff should be aware of the risk of fire and appropriate responses to fire. The Unit's evacuation procedure and a list of first aiders and fire marshals are detailed in the Unit's Health and Safety Policy.	FIRE Administrative procedures are available via the Unit Administrative Officer.	FIRE Please read the notices on evacuation of the building. In case of fire or other emergency, ring 5555 or break the glass in the nearest call point. Each Friday morning the fire alarms are tested and there is usually a fire drill once a term. Fire extinguishers are on every floor. Be sure only to use the smaller CO₂ extinguishers on computer or other electrical fires. The routes of escape from fire in both 10 and 18 Woburn Square are through the front door on the ground floor and, in an emergency, through the front door in the basement. Staff should be aware of who is working with them on their floor so that they can ensure that their colleagues are able to escape. The meeting place after a fire or a fire drill is on the green, between the Institute's main building and the end of Woburn Square, known as the Christchurch site. If your exit route is blocked, move to a window on the lowest floor possible and preferably at the front of the building. Open the window and shout for help.
PHYSICAL AND MENTAL HEALTH The IoE website contains information and policies relating to our physical and mental health, including: Counselling policy Occupational health Stress management Sickness absence Alcohol and Substance misuse	PHYSICAL AND MENTAL HEALTH See IoE policy	PHYSICAL AND MENTAL HEALTH See IoE policy	PHYSICAL AND MENTAL HEALTH See IoE policy If you have any concerns please speak to your mentor, line manager or a member of the Unit Management Committee. The Institute’s Human Resources department are also available to provide confidential support.
SECURITY See Staff Procedures	SECURITY See Staff Procedures	SECURITY Administrative procedures re window shutters and door security are available via the Unit Administrative Officer.	SECURITY Access to both 10 and 18 Woburn Square is via individual ID/Access cards issued by the Institute. ID/Access cards enable access to all IoE buildings during working hours. Access is restricted, however, in certain cases. Details on restrictions on access and issues related to safety and security are set out in the Institute’s Safety and Security Good Practice Guide. If staff require access to 18 or 10 Woburn Square outside working hours, they must let the Institute main desk know that they are in the Unit by ringing Reception (ext 6136) on entering the Unit and again when leaving. It is important to do this for the security of yourself and others. Please ensure that office windows and doors are securely locked when you leave the building. Please ensure that front doors are always closed and ask all visitors to report to the Unit Administrators in 10 and 18 Woburn Square. If the Unit Administrators are absent, please establish who the visitor is and whom they have come to meet. Please note that we have experienced several thefts by people managing to enter the Unit's buildings through open doors or by posing as delivery or courier staff. The last person to leave either building should ensure that the building is secure and that lights are turned off. Please keep individual rooms locked when not in use.
SICKNESS ABSENCE See Leave	SICKNESS ABSENCE	SICKNESS ABSENCE	SICKNESS ABSENCE
SMOKING The Institute of Education operates a no smoking policy (except for designated sections of the Students’ Union in the main building).	SMOKING See IoE Policy	SMOKING	SMOKING The Institute of Education operates a no smoking policy. No smoking is allowed in IOE premises.

IoE Policy

Unit Policy
Reviewed: 06/08/10

Admin procedure
Reviewed: 306/08/10

Staff procedure
Reviewed: 06/08/10

HEALTH AND SAFETY: GENERAL

The IoE website contains information on the Institute’s Health and Safety policies and procedures, as well as their Safety and Security Committee (including membership, agendas, and minutes).

HEALTH AND SAFETY: GENERAL

The Unit’s Health and Safety Policy is available here. This outlines procedures for first aid, accidents, fire evacuation and security. NEEDS UPDATING

HEALTH AND SAFETY: GENERAL

See IoE and Unit Policy

ACCIDENTS AND FIRST AID

The list of qualified first aiders at the Institute is available here (via the IoE website).

ACCIDENTS AND FIRST AID

There is a first aid box in the hall of 18 Woburn Square on the ground floor and in the basement kitchen of 10 Woburn Square. The First Aiders for SSRU and around the Institute are listed by the first aid boxes in both houses.

Further medical help can be accessed via the A&E Department at University College Hospital.

In an emergency staff should call 5555 and the IoE desk will contact emergency services. If in any doubt staff must not hesitate to call 999 directly.

All accidents that take place at work or while on Unit business should be recorded in the Accident Book in 18 WS.

ALCOHOL AND SUBSTANCE MISUSE

The IoE intranet contains a document outlining the policy on Alcohol and Substance Misuse

ALCOHOL AND SUBSTANCE MISUSE

See IoE Policy

ALCOHOL AND SUBSTANCE MISUSE

See IoE Policy

ALCOHOL AND SUBSTANCE MISUSE

See IoE Policy

CAUSES FOR CONCERN

The Unit follows IoE policy regarding health and safety issues.

CAUSES FOR CONCERN

If a staff member raises an issue of concern, they should fill out the Cause for Concern form.

Hard copies available in the lobby of 18WS.

Instructions for dealing with these forms are available via the Unit Administrative Officer.

CAUSES FOR CONCERN

If staff have any concerns about any health and safety issues (including building maintenance) they should complete the Cause for Concern form, available from the lobby of 18WS, by the first aid box.

The completed form should be handed to the Unit Administrative Officer who will ensure it is passed on to the appropriate IoE department.

BUILDING MAINTENANCE

Information about IoE’s building maintenance programme is available from the IoE website. You will need to enter your IoE user name and password to access this document.

BUILDING MAINTENANCE

Unit policy is to ensure that all issues regarding building maintenance are dealt with quickly, particularly where health and safety is concerned.

BUILDING MAINTENANCE

Procedures re who to contact are available via the Unit Administrative Officer.

BUILDING MAINTENANCE

See staff procedure for Causes for Concern.

CLEANING

The IoE aims to provide a clean environment in which staff can work.

Cleaners are in the Unit late every other weekday evening or early morning, and rooms are cleaned on a regular basis.

Initial Health Care will come and collect the sanitary bins once a month (usually the first week of the month).

CLEANING

See IoE Policy

CLEANING

Information about ordering washing up liquid, soap, toilet paper etc and dealing with sanitary bins is available via the Unit Administrative Officer.

CLEANING

Standard office cleaning includes emptying bins and vacuuming rooms – staff are asked to keep their own desks and PCs clean.

If you have a problem with any aspect of cleaning or bins not being emptied, please inform the Unit Administrative Officer.

FIRE

IoE's evacuation procedure is available here

See IoE Health and safety policy.

FIRE

All staff should know the evacuation procedure in case of fire and must follow this procedure during a drill or a real fire.

We have a list of fire marshals at the entrance of both 10 and 18 Woburn square. All staff should be aware of the risk of fire and appropriate responses to fire.

The Unit's evacuation procedure and a list of first aiders and fire marshals are detailed in the Unit's Health and Safety Policy.

FIRE

Administrative procedures are available via the Unit Administrative Officer.

FIRE

Please read the notices on evacuation of the building. In case of fire or other emergency, ring 5555 or break the glass in the nearest call point.

Each Friday morning the fire alarms are tested and there is usually a fire drill once a term.

Fire extinguishers are on every floor. Be sure only to use the smaller CO₂ extinguishers on computer or other electrical fires. The routes of escape from fire in both 10 and 18 Woburn Square are through the front door on the ground floor and, in an emergency, through the front door in the basement.

Staff should be aware of who is working with them on their floor so that they can ensure that their colleagues are able to escape. The meeting place after a fire or a fire drill is on the green, between the Institute's main building and the end of Woburn Square, known as the Christchurch site.

If your exit route is blocked, move to a window on the lowest floor possible and preferably at the front of the building. Open the window and shout for help.

PHYSICAL AND MENTAL HEALTH

The IoE website contains information and policies relating to our physical and mental health, including:

Counselling policy

Occupational health

Stress management

Sickness absence

Alcohol and Substance misuse

PHYSICAL AND MENTAL HEALTH

See IoE policy

PHYSICAL AND MENTAL HEALTH

See IoE policy

PHYSICAL AND MENTAL HEALTH

See IoE policy

If you have any concerns please speak to your mentor, line manager or a member of the Unit Management Committee.

The Institute’s Human Resources department are also available to provide confidential support.

SECURITY

See Staff Procedures

SECURITY

See Staff Procedures

SECURITY

Administrative procedures re window shutters and door security are available via the Unit Administrative Officer.

SECURITY

Access to both 10 and 18 Woburn Square is via individual ID/Access cards issued by the Institute. ID/Access cards enable access to all IoE buildings during working hours. Access is restricted, however, in certain cases. Details on restrictions on access and issues related to safety and security are set out in the Institute’s Safety and Security Good Practice Guide.

If staff require access to 18 or 10 Woburn Square outside working hours, they must let the Institute main desk know that they are in the Unit by ringing Reception (ext 6136) on entering the Unit and again when leaving. It is important to do this for the security of yourself and others.

Please ensure that office windows and doors are securely locked when you leave the building.

Please ensure that front doors are always closed and ask all visitors to report to the Unit Administrators in 10 and 18 Woburn Square. If the Unit Administrators are absent, please establish who the visitor is and whom they have come to meet. Please note that we have experienced several thefts by people managing to enter the Unit's buildings through open doors or by posing as delivery or courier staff.

The last person to leave either building should ensure that the building is secure and that lights are turned off.

Please keep individual rooms locked when not in use.

SICKNESS ABSENCE

See Leave

SICKNESS ABSENCE

SMOKING

The Institute of Education operates a no smoking policy (except for designated sections of the Students’ Union in the main building).

SMOKING

See IoE Policy

SMOKING

The Institute of Education operates a no smoking policy. No smoking is allowed in IOE premises.

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