Leave

Subsections below: Annual leave, Compassionate leave, Time off for antenatal care, Maternity leave, Paternity leave, Parental leave, Religious leave, Sickness leave, Study leave, Time off to care for dependants, Unpaid leave

IoE Policy	Unit Policy Reviewed:16/08/13	Admin procedure Reviewed: 16/08/13	Staff procedure Reviewed: 16/08/13
ANNUAL LEAVE The IoE Policy on annual leave can be found here. IoE Policy on calculating annual leave entitlement is available from the IOE intranet. IOE Closure dates and bank holiday are available from the IOE site.	ANNUAL LEAVE See IoE Policy	ANNUAL LEAVE Procedures are available via the Unit Administrative Officer.	ANNUAL LEAVE Staff are encouraged to take their annual leave allowances. The IoE leave year runs from 1^st August to 31^st July, in line with the IoE financial year. In all instances, annual leave must be discussed and approved by your line manager, using the IoE electronic annual leave cards. The current electronic annual leave card (2013-14) is available on the Intranet. In granting annual leave, line managers need to take into account the timelines and staff cover on work responsibilities so: Your request will not automatically be granted if its timing or length has implications for your work / projects. Don't assume you will be able to take more than 10 consecutive working days off on AL. You should plan to take leave throughout the year and not allow it to accumulate to the extent that it becomes impossible to take it without having an adverse effect on your project. For example, taking the whole of July off to use up untaken annual leave is unlikely to be in the interests of your project and requests to do this are therefore unlikely to be successful. Your request is also more likely to be granted if you can give your line manager and project as much advanced warning as possible. The Unit Diary is another of the official Unit records of staff absence and all periods of annual leave and sickness must be recorded in the Unit diary. Up to 5 days' leave can be carried over from one leave year to the other, but must be used before the 31st October of the next annual leave year. Additional leave (more than 5 days) cannot otherwise be taken in the subsequent leave year, unless agreed in writing by your Dean of Faculty (and in the first instance by the Director of SSRU). It is the responsibility of line managers to keep track of staff leave (data available from the Unit Administrative Officer) and be aware of staff member's leave allocation. (See IoE Policy for how to calculate leave entitlement) Staff who are recorded as having taken ten days or less of their allocated annual leave in the last leave year, should be approached by their line manager to ascertain whether there should be cause for concern.
COMPASSIONATE LEAVE IoE Policy is available here.	COMPASSIONATE LEAVE See IoE Policy	COMPASSIONATE LEAVE	COMPASSIONATE LEAVE See IoE Policy This should be recorded in the Unit diary as ‘special leave’
TIME OFF FOR ANTENATAL CARE IoE Policy can be found here.	TIME OFF FOR ANTENATAL CARE See IoE Policy	TIME OFF FOR ANTENATAL CARE	TIME OFF FOR ANTENATAL CARE Time off for antenatal care can be taken on work time - See IoE policy. Please inform your Line Manager and record this in the Unit diary as ‘health appointment’
MATERNITY LEAVE Information on the IoE website regarding maternity leave contains two documents relating to maternity leave for 2 categories of staff: staff with more than 1 year's service and staff with less than 1 year's service (Statutory Maternity Leave). Click here for the application for maternity leave.	MATERNITY LEAVE Applications for maternity leave should be made in consultation with the Faculty Research Manager and Faculty HR Manager who can advise on the Institute's current policy and assist with the preparation of the application (for example with costings).	MATERNITY LEAVE	MATERNITY LEAVE See IoE Policy This should be recorded in the Unit diary as ‘maternity leave’ (put in the diary on the first day of official maternity leave - not when on annual leave prior to maternity leave starting).
PATERNITY LEAVE IOE Policy on Paternity Leave is available via the IOE website Click here for the application form for Paternity Leave.	PATERNITY LEAVE Applications for paternity leave should be made in consultation with the Faculty Research Manager and Faculty HR Manager who can advise on the Institute's current policy and assist with the preparation of the application (for example with costings).	PATERNITY LEAVE	PATERNITY LEAVE See IoE Policy This should be recorded in the Unit diary as ‘paternity leave’
PARENTAL LEAVE This relates to entitlement for unpaid leave to take care of children under the age of 5. Additional leave is also available for parents of disabled children. IoE Policy and application form is available from the website. Also available is an application form for parental leave.	PARENTAL LEAVE Applications for parental leave should be made in consultation with the Faculty Research Manager and Faculty HR Manager who can advise on the Institute's current policy and assist with the preparation of the application (for example with costings).	PARENTAL LEAVE	PARENTAL LEAVE See IoE Policy This should be recorded in the Unit diary as ‘special leave’
RELIGIOUS LEAVE Staff are entitled to pro rata of 3 days leave for religious reasons. IOE policy on religious leave is available from the website.	RELIGIOUS LEAVE Applications for religious leave should be made in consultation with the Faculty Research Manager and Faculty HR Manager.	RELIGIOUS LEAVE	RELIGIOUS LEAVE See IoE Policy This should be recorded in the Unit diary as ‘special leave’
SICKNESS LEAVE The IOE website contains a Policy on the Management of Sickness Absence. There is also a Management of Sickness Absence – Guidance for Managers and a Management of Sickness Absence – Checklist for assistance with implementing the absence management policy. The following forms are also available from the IoE website: Absence Reporting Form Absence Return to Work Form Sickness Absence Action Report Self Certificate	SICKNESS LEAVE	SICKNESS LEAVE See detailed procedure via the Unit Administrative Officer.	SICKNESS LEAVE This should be recorded in the Unit diary as ‘sick’. All periods of annual leave and sickness must be recorded in the Unit diary. Please inform the your line manager and Unit Administrative Officer as soon as possible if you are not coming into work because of illness - ideally before 10am. All staff should report to their Line Manager on return to work after any period of illness. Line Managers should undertake return to work interviews. If you are away for more than 3 working days you may be asked for your password to your phone and email so that out-of-office messages can be added. Staff absent for four to seven calendar days must complete a Self-Certificate form. Staff off sick for longer than 7 calendar days must provide a medical certificate from their doctor (form DHSS-Med 3). Staff who are recorded as having had either seven or more sickness episodes, four episodes of longer than three days, or three or more months absence in total within a twelve month period, will be approached by their Line Manager to ascertain whether there is any cause for concern or any problem the individual is experiencing, or whether their work is being affected due to these circumstances. It is expected that this will be discussed at annual review meetings.
STUDY LEAVE The IoE Policy on Study Leave can be found on the website. Academic staff can apply for up to one term's study leave after five years continuous service– IoE has different forms for Professors/ Readers and for Research Officers. The Study Leave application is available.	STUDY LEAVE UMC will consider requests in relation to the financial position of the Unit, other applications and the needs of the staff member's area of work. The Unit's study leave policy is available here.	STUDY LEAVE	STUDY LEAVE This should be recorded in the Unit diary as ‘study leave’. Research staff who have worked at IoE for 5 years are entitled to apply for up to three months study leave. Staff who would like to apply should speak to their Line Manager in the first instance. NB Staff on fellowships which allow independent study cannot count this fte towards their 5 years when accruing study leave. The completed form for requesting study leave should be forwarded to a member of UMC for consideration at the next meeting.
TIME OFF TO CARE FOR DEPENDANTS IOE Policy is available . Staff are entitled to take limited unpaid time off to care for dependents.	TIME OFF TO CARE FOR DEPENDANTS	TIME OFF TO CARE FOR DEPENDANTS	TIME OFF TO CARE FOR DEPENDANTS See IoE and Unit Policy This should be recorded in the Unit diary as ‘unpaid leave’.
UNPAID LEAVE IOE Policy on Unpaid leave is available from the website.	UNPAID LEAVE Applications should be made to UMC.	UNPAID LEAVE	UNPAID LEAVE See IoE and Unit Policy Such leave should be recorded in the Unit diary as ‘unpaid leave’.

IoE Policy

Unit Policy

Reviewed:16/08/13

Admin procedure

Reviewed: 16/08/13

Staff procedure

Reviewed: 16/08/13

ANNUAL LEAVE

The IoE Policy on annual leave can be found here.

IoE Policy on calculating annual leave entitlement is available from the IOE intranet.

IOE Closure dates and bank holiday are available from the IOE site.

ANNUAL LEAVE

See IoE Policy

ANNUAL LEAVE

Procedures are available via the Unit Administrative Officer.

ANNUAL LEAVE

Staff are encouraged to take their annual leave allowances. The IoE leave year runs from 1^st August to 31^st July, in line with the IoE financial year.

In all instances, annual leave must be discussed and approved by your line manager, using the IoE electronic annual leave cards. The current electronic annual leave card (2013-14) is available on the Intranet.

In granting annual leave, line managers need to take into account the timelines and staff cover on work responsibilities so:

Your request will not automatically be granted if its timing or length has implications for your work / projects.
Don't assume you will be able to take more than 10 consecutive working days off on AL. You should plan to take leave throughout the year and not allow it to accumulate to the extent that it becomes impossible to take it without having an adverse effect on your project. For example, taking the whole of July off to use up untaken annual leave is unlikely to be in the interests of your project and requests to do this are therefore unlikely to be successful.
Your request is also more likely to be granted if you can give your line manager and project as much advanced warning as possible.

The Unit Diary is another of the official Unit records of staff absence and all periods of annual leave and sickness must be recorded in the Unit diary.

Up to 5 days' leave can be carried over from one leave year to the other, but must be used before the 31st October of the next annual leave year. Additional leave (more than 5 days) cannot otherwise be taken in the subsequent leave year, unless agreed in writing by your Dean of Faculty (and in the first instance by the Director of SSRU).

It is the responsibility of line managers to keep track of staff leave (data available from the Unit Administrative Officer) and be aware of staff member's leave allocation. (See IoE Policy for how to calculate leave entitlement)

Staff who are recorded as having taken ten days or less of their allocated annual leave in the last leave year, should be approached by their line manager to ascertain whether there should be cause for concern.

COMPASSIONATE LEAVE

IoE Policy is available here.

COMPASSIONATE LEAVE

See IoE Policy

COMPASSIONATE LEAVE

See IoE Policy

This should be recorded in the Unit diary as ‘special leave’

TIME OFF FOR ANTENATAL CARE

IoE Policy can be found here.

TIME OFF FOR ANTENATAL CARE

See IoE Policy

TIME OFF FOR ANTENATAL CARE

Time off for antenatal care can be taken on work time - See IoE policy.

Please inform your Line Manager and record this in the Unit diary as ‘health appointment’

MATERNITY LEAVE

Information on the IoE website regarding maternity leave contains two documents relating to maternity leave for 2 categories of staff: staff with more than 1 year's service and staff with less than 1 year's service (Statutory Maternity Leave).

Click here for the application for maternity leave.

MATERNITY LEAVE

Applications for maternity leave should be made in consultation with the Faculty Research Manager and Faculty HR Manager who can advise on the Institute's current policy and assist with the preparation of the application (for example with costings).

MATERNITY LEAVE

See IoE Policy

This should be recorded in the Unit diary as ‘maternity leave’ (put in the diary on the first day of official maternity leave - not when on annual leave prior to maternity leave starting).

PATERNITY LEAVE

IOE Policy on Paternity Leave is available via the IOE website

Click here for the application form for Paternity Leave.

PATERNITY LEAVE

Applications for paternity leave should be made in consultation with the Faculty Research Manager and Faculty HR Manager who can advise on the Institute's current policy and assist with the preparation of the application (for example with costings).

PATERNITY LEAVE

See IoE Policy

This should be recorded in the Unit diary as ‘paternity leave’

PARENTAL LEAVE

This relates to entitlement for unpaid leave to take care of children under the age of 5. Additional leave is also available for parents of disabled children.

IoE Policy and application form is available from the website.

Also available is an application form for parental leave.

PARENTAL LEAVE

Applications for parental leave should be made in consultation with the Faculty Research Manager and Faculty HR Manager who can advise on the Institute's current policy and assist with the preparation of the application (for example with costings).

PARENTAL LEAVE

See IoE Policy

This should be recorded in the Unit diary as ‘special leave’

RELIGIOUS LEAVE

Staff are entitled to pro rata of 3 days leave for religious reasons.

IOE policy on religious leave is available from the website.

RELIGIOUS LEAVE

Applications for religious leave should be made in consultation with the Faculty Research Manager and Faculty HR Manager.

RELIGIOUS LEAVE

See IoE Policy

This should be recorded in the Unit diary as ‘special leave’

SICKNESS LEAVE

The IOE website contains a Policy on the Management of Sickness Absence.

There is also a Management of Sickness Absence – Guidance for Managers and a Management of Sickness Absence – Checklist for assistance with implementing the absence management policy.

The following forms are also available from the IoE website:

Absence Reporting Form

Absence Return to Work Form

Sickness Absence Action Report

Self Certificate

SICKNESS LEAVE

See detailed procedure via the Unit Administrative Officer.

SICKNESS LEAVE

This should be recorded in the Unit diary as ‘sick’.

All periods of annual leave and sickness must be recorded in the Unit diary. Please inform the your line manager and Unit Administrative Officer as soon as possible if you are not coming into work because of illness - ideally before 10am.

All staff should report to their Line Manager on return to work after any period of illness. Line Managers should undertake return to work interviews.

If you are away for more than 3 working days you may be asked for your password to your phone and email so that out-of-office messages can be added.

Staff absent for four to seven calendar days must complete a Self-Certificate form.

Staff off sick for longer than 7 calendar days must provide a medical certificate from their doctor (form DHSS-Med 3).

Staff who are recorded as having had either seven or more sickness episodes, four episodes of longer than three days, or three or more months absence in total within a twelve month period, will be approached by their Line Manager to ascertain whether there is any cause for concern or any problem the individual is experiencing, or whether their work is being affected due to these circumstances. It is expected that this will be discussed at annual review meetings.

STUDY LEAVE

The IoE Policy on Study Leave can be found on the website.

Academic staff can apply for up to one term's study leave after five years continuous service– IoE has different forms for Professors/ Readers and for Research Officers.

The Study Leave application is available.

STUDY LEAVE

UMC will consider requests in relation to the financial position of the Unit, other applications and the needs of the staff member's area of work. The Unit's study leave policy is available here.

STUDY LEAVE

This should be recorded in the Unit diary as ‘study leave’.

Research staff who have worked at IoE for 5 years are entitled to apply for up to three months study leave. Staff who would like to apply should speak to their Line Manager in the first instance.

NB Staff on fellowships which allow independent study cannot count this fte towards their 5 years when accruing study leave.

The completed form for requesting study leave should be forwarded to a member of UMC for consideration at the next meeting.

TIME OFF TO CARE FOR DEPENDANTS

IOE Policy is available .

Staff are entitled to take limited unpaid time off to care for dependents.

TIME OFF TO CARE FOR DEPENDANTS

See IoE and Unit Policy

This should be recorded in the Unit diary as ‘unpaid leave’.

UNPAID LEAVE

IOE Policy on Unpaid leave is available from the website.

UNPAID LEAVE

Applications should be made to UMC.

UNPAID LEAVE

See IoE and Unit Policy

Such leave should be recorded in the Unit diary as ‘unpaid leave’.

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