All changes to the Unit Handbook should be recorded in the following format:
Date - Brief description of change (initials of UMC member authorising the change)
| August 2015 | Updated info about DSS change to Unit Meetings, Introduction and Staff List (for Head of Unit info) |
| May 2014 | Updated unit meetings frequency in handbook (PJR) |
| April 2014 | Updated staff positions in Who's Who section (PJR) |
| January 14 | Updated link in Research Ethics section to IOE site (PJR for RR) |
| August 13 | Updated the leave section (LB) |
| June 11 | Updated Induction_exiting staff section with Confidentiality (LG) |
| March 11 | Updated the Travel section (LG) |
| September 10 | Updated the Scanning,
Graphics and DTP section (PJR for KH) Updated Research Proposals (LG for KH) |
| August 10 | Updated the Teaching section (LG for KH) Updated the Leave section (LG for KH) Updated the Health and Safety section (LG for KH) Updated the Disciplinary Matters section (LG for KH) Updated the Customer Care section (LG for KH) Updated the Hours and location of working (LG for KH) Updated Annual Report section (LG for KH) Updated Catering section (LG for KH) Updated Courier section (LG for KH) Updated CRB section (LG for KH) Updated Fax machine section (LG for KH) Updated Post section (LG for KH) Updated Working across projects section (LG for KH) Updated Stationery section (LG for KH) Updated Rooms section (LG for KH) Deleted Unit Administrators' Committee (LG for KH) |
| July 10 | Updated the Induction Section (LG for KH) Updated Management of Unit section (LG for KH) |
| June 10 | Updated administrative procedure on Line Management section of
Handbook (KH) Updated forms and information about Performance Management. (KH) Updated Handbook: Staff Development policy. (LG for KH) Updated Handbook: Unit Meeting Policy. (LG for KH) Updated Handbook: Who's who: Roles and Responsibilities. (LG for KH) Updated Handbook: Abbreviations. (LG for KH) Updated Handbook: Photocopiers (LG for KH) Updated Handbook Introduction (LG for KH) Updated date of change of Line Management section (KH) Updated CRB checks Admin and Staff procedure (LG for KH) Updated the Equal Opportunities section (LG for KH) Deleted sub section on Telephone Conferencing in the Telephone section (LG for KH) Updated Staff contractual issues - Redundancy section (LG for KH) |
| May 2010 | Updated information within Security heading of Health and Safety
section in Handbook (KH) Added information about Research Excellence Framework to the Handbook (KH) |
| October 2009 | Added link information in the bottom of Introduction of the Handbook
(LG).
Added a link to the fax cover sheet in the section on Fax Machines, in Staff procedures.
|
| September 2009 | Publications, branding and marketing- information added under new heading of 'Authorship guidelines' (PJR for KH) |
| July 2009
|
Scanner - information changed to signpost resources in the IT section of the intranet (JT). |
| May 2009
|
Recruitment - information added about need to offer work to ROs before offered to RAs. Information on policy for offering working to students added (KH) |
| November 2008
|
Information on the IOE International Travel Policy added under 'travel' (RS) |
| August 2008 | Induction and exiting procedures updated to take account of the new Faculty structure and our lack of a Unit Manager (RS) Updated information added about redundancy under 'staff contractual issues' (RS)
|
| July / August 2008
|
Review of all policies / procedures ensuring information is up-to-date, links are working etc. Specific changes to policies or procedures are all listed separately in this log (RS) [up to and including 'h' as of 30/07/08] |
| July 2008 | Information on purchasing updated with links to new IoE systems,
under Finance (RS Link to new budget codes available under Finance (RS) Information on the confidentiality of information in the Unit Diary added under Hours and Location of work (RS) |
| May 2008
|
Information on allocating research work added under Staff contractual issues (RS) |
| Feb 2008 | Information on visiting fellows updated (RS) Guidance on how to decide who to name on research proposals added under Research proposals, ethics and projects (RS) |
| January 2008 |
New IoE Travel Insurance document added to 'Travel' (RS) Clarity added under 'Staff associates' regarding the need for a job description to be written against which staff associates can be considered. (RS) Handbook amended to reflect the change in IOE policy with completed timesheets going to finance by the 5th of the month (not the 10th as was previously the case). (RS) |
| December 2007 | Information on taking 'time off in lieu' added to 'Hours and location of work' (RS) |
| November 2007
|
Revised risk assessment form added under Research proposals, ethics,
projects (RS) Handbook updated removing reference to the 'Unit Manager' (RS) New report template added to 'Publications, branding and marketing' (RS) |
| October 2007 | Letterhead template added under Stationery (RS) Information on catering updated (RS) Information on the new IoE online room booking system added under 'Rooms' (RS) |
| August 2007 | Annual leave information re carried over leave updated (RS) |
| July 2007 | Note added to Publications of Unit's policy on buying books authored
by / edited by SSRU staff (RS) Line management chart updated (RS) |
| June 2007 | Link to the SSRU / IOE PowerPoint template added under Publications (RS) |
| May 2007 | Updated information on Annual Leave to clarify the rules about
carrying over leave from one year to the next (RS) Senior staff performance management forms added under 'Performance Management' (RS) |
| April 2007 | The confidentiality of files on shared drives was highlighted under
Data Storage (particularly files relating to funding applications) (RS) Information on employing staff associates updated (RS) |
| March/April 2007 | General review of the whole handbook, particularly checking and updating links to IoE policies (RS) |
| February 2007 | New IoE performance Management advice on preparing proposals added (RS) |
| January 2007 | Information on Annual Leave cards added (RS) |
| December 2006 | Unit Policy for Research Associates updated. (RS) |
| November 2006 | New SSRU Style Guide added to Publications. New faculty Ethics Procedure and form added under Research Proposals, Ethics and Projects. (RS) |
| September 2006 |
Revised hourly rates of pay added to Staff Associates. Expenses form must now be downloaded from the IoE website - see finance. (RS) |
Aug 2006 |
Induction policy updated to take into account the new IoE induction pack (RS) |
July 2006 |
Handbook reviewed in relation to decisions at UMC over last 6 months. Revisions made to: Staff associates, Third stream activity, Unit meetings, Leave (study leave), Teaching and Students, Hours and location of working, CERUK, Visiting Fellows, PRECIS and Who's who. The information on developing research proposals in the handbook is currently under revision. Away Day Report added. (RS) |
May 2006 |
Telephone Conferencing information added. (RS). |
April 2006 |
Study leave policy added (SO). |
March 2006 |
Exiting policy updated (RS). |
February 2006 |
PRECIS Database page added. Publications page updated. (RS) Exiting policy updated. (RS) |
January 2006 |
Induction policy clarified re Research Associates and meeting with UMC (RS) |
December 2005 |
Staff Associates page updated. (RS) |
November 2005 |
Induction policy now refers to IoE's induction pack. Notes re signing monthly time sheets have been added under Line Management. A note re IoE's new 'Dignity at work' policy has been added under Equal Opportunities. (RS) Research Associates rates of pay added to Staff Associates page. (MW) |
September 2005 |
Revised process for Senate House Library cards added
under Libraries and Library cards. Note regarding overheads added under Research Proposals. Induction policy updated. Exiting policy updated. (RS) |
August 2005 |
Ethics link added to A-Z index.
Policy added to Telephones regarding use of the new answering phone facility. Policy regarding Out-of -office messages when you are off sick has been added under Leave. Clarity added regarding probation under Induction and exiting of staff. Unit representation on IoE committees added under Who's who. (RS) |
June 2005 |
Performance Management Form added to the corresponding
page.
Information on the Contacts Database updated to reflect launch of the new database. Link to IoE expenses forms added under Finance. Application form for Unit Funds added under Professional Development. (RS) |
May 2005 |
Updates re: training added to Line Management and
Performance Management Clarity re: process for taking on teaching added to Teaching and Students and Third stream activity. New section on Institute policies added. (RS) |
April 2005 |
All Unit policies and procedures have been reviewed and related to corresponding IoE policies and procedures (RS) |